CAROLINA SHORES PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS PLANNING MEETING
JUNE 5, 2006
BOARD MEMBER PROJECTS & ASSIGNMENTS
Vendor Review Process. Bill Harniman and Mike Mundy will review all of the vendor-provided services the POA receives and determine which of those services should be subject to an annual or biennial bidding process to ensure that the POA is getting the best value for money spent.
Swimming Pool Rules. Mike Mundy is reviewing the rules for use of the swimming pool to ensure that we are able to maintain appropriate safety standards while allowing members to enjoy the use of the pool. He will prepare and share with Board members a draft copy for approval. The final version will be posted at the pool and the security guards will give copies to all pool visitors. POA members will be made aware that people who willingly violate the rules or refuse to accept the guard’s authority will lose their pool privileges.
Review of POA Buffer Properties. Monty Craig will undertake the task of putting together a complete list of all the “buffer” properties the POA owns in the community and then reviewing each to determine what maintenance, landscaping, or other action is appropriate for each property.
Membership Survey. Joyce Davis provided a first draft version of the survey that will be distributed to POA members in the fall. The goal of the survey is two-fold: 1) to gather demographics on the people currently living here so that the POA has a better picture of who the people are we are serving; and 2) to gather input from all members on their desires for changes and improvements in the community and their willingness to pay for such things. The draft survey will be given to all the Board Standing Committees for their input and suggestions of additional questions. It will be finalized and distributed to the members in the fall.
July 4 and Labor Day Picnics. Mary Fran Ryon has agreed to chair these two picnics. Board member Nancy Harthausen will be the Board Liaison to help Mary Fran. The Board will continue to pay Mike Devereaux to do the physical cleaning and moving necessary for the picnic and will authorize him to hire a helper for the furniture/equipment moving part of the work. Joyce Dunn Davis is looking into the possibility of having an ice cream wagon at the picnics.
ACC FORMS AND PROCEDURES
ACC Chair Curt Orwig has completed preparation of a set of written procedures and forms to be used by ACC members in carrying out their work. Board members submitted their comments to Monty Craig, and the documents will now be finalized and put into use. Board members all expressed their appreciation for the effort and talent Curt put into preparing this outstanding set of documents.
DEVELOPMENT OF 2007 BUDGET
Treasurer Bill Harniman provided a draft process for preparation of the POA’s 2007 budget. The process includes working with the Finance and Audit Committee, getting input from the other standing committees, and getting input from POA members before finalizing the budget.