Carolina Shores Property Owners Association
Board of Directors Meeting

November 12, 2007

Board Members Present: Mike Mundy, Al Franklin, Sally Nolan, Mal MacRaild, and Connie Six.

Mike Mundy called the meeting to order at 3:00 pm.

Al Franklin made a motion to accept the minutes of October 15, 2007. Seconded by Mike Mundy. All in favor, Aye, no Nays.

Al Franklin made a motion to send a letter instead of imposing a fine to the member on 5 Topsail Ct. who had built a shed within the set back by two feet. (Shed is attached to the house) Mal MacRaild seconded motion. All in favor Aye, no Nays.

Mal McRaild made the motion to accept the budget as presented at the open meeting. Next year’s dues are $170.00. Sally seconded. All in favor, Aye, no Nays.

Mal MacRaild made a motion for the Board to change the present charge of 1% fee for past due membership dues to a one time charge of $25.00 to be charged beginning on March 1st, 2008. Sally Nolan seconded. All in favor Aye, no Nays.
Resolved by the Carolina Shores POA Board of Directors to begin a one time late penalty of $25.00 effective March 1st of each year dues are late.

Mal presented to the Board information from his meeting with Mr. Charles Korf and Dave Pflaster regarding the capital budget. As a result of this meeting, Mal requested the Board to approve funds for an appraiser to start a capital budget. The Board requested that Charles and Dave get estimates of prices then decide on funds. Mal is to contact Dave Pflaster.

Mike Mundy advised the Board of the candidates for this year’s election: Dave Jones, Joyce Davis, Linda Pennington, Charles Korf and Dr. Quintano. Sally Nolan advised Board the voting box will be placed in the main room of the clubhouse and will be emptied as needed by the office staff.

Al Franklin made a motion to have D.A.M’s tree service remove tree stumps on Gate 3 and Gate 4. Sally Nolan seconded motion. All were in favor, Aye. There were no Nays.

Christmas Party
Joyce Dunn is handling the Christmas party. There will be two shifts of food served.

Al Franklin made the motion to accept the bid by ADT for the new card system bid of $17,394.00. The members will get one card free. Afterwards they are to pay for the second card or key fob. Cost of the card is $3.00 and $5.00 for the key fob. Connie Six seconded motion. All in favor, Aye. No Nays. Sally Nolan will get contract from ADT and give to Mike to sign as president.

Sally Nolan will get information on costs of new pool building and bathrooms.

Sally Nolan made a motion to have the clubhouse rental fee $100.00 and the security bond $50.00. Al Franklin seconded the motion. All in favor, Aye. No Nays. The carpet for the clubhouse will be delayed till next year.

Sally Nolan made a motion to accept the 2008 contract from Coffey Grounds for $30,210.00. Al Franklin seconded the motion. All in favor Aye. No Nays. Sally also made the motion for the Board to accept the bid from Coffey Grounds of $2,100.00, for beautification of areas near the Carolina Shores signs. Al Franklin seconded the motion. All in favor, Aye. No Nays.

Al Franklin made a motion to have the Office Manager, Vicki Samuels to put the minutes on a CD after the one year. Connie Six seconded the motion. All in favor, Aye. No Nays.

Al Franklin motioned for a Board Dinner. Mal McRaild seconded motion. All in favor, Aye. No Nays.

Mike Mundy advised the next planning meeting would be December 17th at 3pm. Mike adjourned the meeting at 5:45 pm.

Respectfully submitted by Mal MacRaild.