CAROLINA SHORES PROPERTY
MINUTES OF THE MEETING
REPORT FROM THE TOWN LIAISON
REPORT FROM THE FINANCE AND AUDIT COMMITTEE
APPROVAL OF THE MINUTES
Minutes of the Board Executive Session of August 28, 2008. Sally Nolan moved that the minutes be approved. Connie Six seconded and the motion passes unanimously.
Unused Water Outlets in Landscaped Areas. Al reported that we are in the process of removing unnecessary water meters and capping unused spigots in order to eliminate monthly charges for these. Brunswick Public Utilities is taking care of this.
Replacement of Clubhouse Carpeting. Sally reported that the installation will take place on September 30. Since she will be away then Connie Six has taken over management of this process. Connie reported that she has been in touch with all groups that meet in the clubhouse on September 29 and 30 and October and informed them that they will be unable use the clubhouse on those dates. On September 29 the furniture in the clubhouse and library will be moved to allow for carpet installation. The installation will take place on September 30 and may continue into October 1. Joyce will take care of having the old console TV removed before then.
Nominating Committee. Linda Pennington reported that the committee is at work seeking candidates for the Board election and preparing the mailing that will have to be done. She asked the Board to review the schedule for the annual election. It is:
Front of Homes/Properties. The ACC is concerned that the town is
moving slowly on rewriting ordinances and until this happens the current
ordinance holds the POA responsible for ditch cleanup. The Board has
a complete paper trail showing that the ditches were deeded to the Town
of Calabash and then to the Town of Carolina Shores, which means that
the town has responsibility for cleaning them. This is a critical issue
to property owners. Joyce Dunn moved
Sally Nolan seconded the motion and it passed unanimously.
Use of the CSPOA Gas Grill. The Board discussed a member's request to use the grill for a picnic of retired NYC firemen and agreed that the previous decision (to limit the use to POA-sponsored picnics only) would stand.
Replacement of the Picnic Area Storage Shed. Joyce Dunn and Linda Pennington informed the board of their preliminary research about replacing the sheds and ask that the Board determine the specifics of the type of shed desired. After discussion, Board members agreed that:
Linda and Joyce will continue obtaining estimates for purchase and installation of a new shed and removal of the existing sheds so that the Board can vote on it at the October meeting and the shed can be installed by the end of October. The information on shed replacements gathered by the Recreation Committee in the past will be used to help select a vendor for the project.
There being no further
business, the meeting was adjourned.