SHORES PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
Monday, April 20, 2009
Minutes of the Meeting
Call to Order: President
Joyce Dunn called the regular meeting of the Board of Directors of the
Carolina Shores Property Owners Association to order at 5:30 P.M.
Board Members Present:
Linda Pennington, Dave Jones, Jan Knorr, Pete Gulliver, Al Franklin, Kerry
Jarrell, and Joyce Dunn.
Approval of March Minutes.
On page one, the word file was corrected to read fine. The minutes were
approved as corrected.
Treasurer Dave Jones distributed copies of the latest revised budget.
Due to time constraints, Joyce Dunn suspended further discussion on the
budget. She asked that members look at it and e-mail each other their
Kerry Jarrell reported that
he has been working closely with Maslin Kain to make the transition of
oversight of the office bookkeeping function from her to himself. He expects
the time required of Maslin to complete the transition will stay within
the amount budgeted for her services for 2009. Jarrell also stated that
he believes that some sort of accounting support will be an ongoing requirement
and a Board member, a staff member, or an accounting professional may
provide that accounting support."
FACILITIES MAINTENANCE COMMITTEE
(Pete Gulliver Liaison)
Pete Gulliver reported that Verity Landscaping has started working under
contract for the POA. Gulliver stated that the F/MC plans to concentrate
on the POA building and the tennis courts this year and the other areas
Linda Pennington reported that the pumps for the pool were leaking. Al
Franklin advised her to call Sunshine Pools. The pool will open Mother's
Day weekend, but ADT has not yet installed a new card reader at the gate.
Linda Pennington reported that the complaint about the water fountain
at the tennis courts has not been resolved.
Pete Gulliver explained that there are five separate zone controls for
the HVAC system in the clubhouse and they seem to work against each other,
consuming large amounts of electricity. He further explained that one
recommendation of the reserve system study is to replace one unit every
three years, meaning that the entire system would be replaced in 15 years.
He cautioned that there could be code upgrade issues to be resolved once
work begins on the first unit. Therefore, Sandpiper Heating and Air Conditioning
has been asked to evaluate the HVAC system and to the give an estimate
of the cost of replacing all five systems at the clubhouse at one time.
Joyce Dunn asked that Gulliver stay in touch with Brent Horton who volunteered
to serve on the Facilities Maintenance Advisory Committee.
COMMITTEE (Jan Knorr, Liaison)
Jan Knorr had nothing to report from the communications committee.
There was no report from the nominating committee.
BOARD ADVISORY COMMITTEE
The By-Laws state that there is to be a Board Advisory Committee. Pete
Gulliver volunteered to start up this committee and reported that he invited
residents to serve on it. However, since only one person attended the
initial meeting, this committee will be put on hold and Pete will ask
again in three or four months for volunteers to serve on this committee.
ARCHITECTURAL CONTROL COMMITTEE
(Al Franklin, Liaison)
Al Franklin reported that there was nothing from the Architectural Control
Committee (ACC) other than the three hearings scheduled at the conclusion
of the board meeting.
Memorial Day Picnic
Linda Pennington stated that volunteers were needed for the Memorial Day
picnic scheduled for May 24, 2009.
Al Franklin moved to send a letter to the Town of Carolina Shores and
the Leaches to advise them of the POA restrictions on subdividing lots.
The motion passed 4-3.
Joyce Dunn recessed to hear
appeals from the ACC at 6:42pm. Due to the late hour after the member
discussion meeting, the Board meeting never resumed."