Wednesday, May 27, 2009
Minutes of the Meeting

Call to Order: President Joyce Dunn called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 6:33 P.M.

Board Members Present: Linda Pennington, Dave Jones, Jan Knorr, Pete Gulliver, Al Franklin, and Joyce Dunn. (Absent: Kerry Jarrell).

Approval of April Minutes. The discussion on Maslin Kain was deleted except for Kerry's report. The Oakbark/Pinebark discussion was deleted except for Al Franklin's motion to send a letter to the Town and to the Leaches. Al Franklin moved to accept the minutes as amended. The motion carried unanimously.

A motion was made to rescind the decision to send a letter to the Town and the Leaches. The motion carried unanimously.


Facilities Maintenance Committee (Pete Gulliver, Liaison)

Grounds Maintenance Pete Gulliver reported that the work on the pool grounds has been completed thanks to hard work from the Garden Club. The bench has arrived. Irrigation has been completed. JMG worked hard to complete the work.

Jan Knorr requested that the grounds committee look at the median shrubs near Persimmon Road. It may pose a safety hazard when the shrubs grow larger.

HVAC Pete Gulliver reported that Sandpiper has made a proposal. It appears to be very reasonable. Dave Jones advised that all work could be done in less than the capital reserve estimate.

Pool Committee (Linda Pennington, Liaison)
Linda Pennington reported that three umbrellas have been broken so far. She also reported that the Memorial Day Picnic was very successful.

Architectural Control Committee (ACC) (Al Franklin, Liaison) Al Franklin is still attempting to resolve the issue regarding the complaint from Chuck French. He has a meeting with the golf course manager this week.

There was no report on the fence guidelines.

Old (Unfinished) Business

Cox Law Firm (re ditches). They have not yet sent the letter to the Town. In the May 15th draft letter to the Town, the attorney says that the POA has a very strong case establishing the Town's responsibility for the ditches and swales. Al Franklin mentioned that there are some swales or ditches behind some houses. He felt that those ditches should be included in the letter, not just the ditches in front of the houses. Pete Gulliver moved that the letter, as amended, be sent to the Town. The motion passed unanimously.

Wade and Smith Law Firm (re golf course). There was no further news on this issue.

Board Norms. Joyce said she wanted to delay the issue of Board norms until the full Board was present.

Declaration of Restrictions. Pete discussed that the ten-year renewal of the Deed of Restrictions (DOR) is approaching. The last review was in June 2000. Some provisions will require changes to reflect current acceptable practices that have been adopted through resolutions. The board elected to create a committee to study the DOR and recommend changes.

Al Franklin moved to set a time frame for future meetings. At 9pm, if the meeting could be finished quickly, the board would proceed. If more time were needed, all remaining agenda items would be postponed to a later date. The motion carried unanimously.

The meeting adjourned at 7:57pm.