Monday, November 9, 2009
Minutes of the Meeting

Call to Order: President Joyce Dunn called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 6:40 P.M.

Board Members Present: Joyce Dunn, Al Franklin, Kerry Jarrell, Pete Gulliver, Jan Knorr, and Linda Pennington.

Approval of October Minutes. The minutes of the board meeting of the October 19th and for the executive session on October 19th were presented. Joyce proposed editorial corrections. Pete moved that the regular minutes be approved as amended. Jan seconded the motion. The motion passed unanimously. Pete moved that the minutes of the executive session be approved as presented. Jan seconded the motion. The motion passed unanimously.


Nominating: Jan reported that three candidates have applied for the open board positions. A meet the candidates' forum is scheduled for January 3rd at 3pm.

Recreation: The board discussed the committee's recommendations of the pool. Kerry recommended that the board take no action at this time. He proposed that the board hold a work session in January to discuss the reserve requirements and capital projects for 2010.

Facilities Maintenance:
Pete advised that three bids have been received for the floor remediation in the clubhouse. The lowest bid was $17,500 submitted by Sandpiper Plumbing and Heating. Kerry moved that the board accept the bid from Sandpiper. Al seconded the motion. The motion passed. Pete also advised that a bid of $3,200 was received by Coffee Grounds Landscaping for lowering the beds around the clubhouse. Kerry moved to accept the bid from Coffee Grounds. Al seconded the motion. Pete also advised that the beds along the back of the clubhouse will also need to be lowered before summer.

Audit and Finance: Al Franklin questioned the charge for cleaning the clubhouse for the candidates' forum. Kerry advised that the board had discussed the matter in October but no board action was taken because no request had been received at that time.

The finance committee reviewed the final form of the budget, which will be presented at the public meeting on November 16th. The final dues assessment for 2010 will be $200 per property. Of the $200 assessment, $161.48 will be for the operating fund and $38.52 for the reserve fund.

Communications: Jan advised that the bulletin will be done electronically starting in February. The bulletin will be posted on the web site. She requested that the dues statement include a request for email addresses for any resident who desires to have the bulletin automatically emailed to them each month. Paper copies of the bulletin will be available at the office. For residents who are unable to access the bulletin on the internet and who have physical disabilities preventing them form picking up a copy at the CSPOA office, home delivery will be available.

Old Business: Old business was conducted in executive session.
The board went into executive session at 8:50pm.

The executive session was adjourned at 9:25pm

New Business:
There was no new business presented.

The meeting was adjourned at 9:30 pm.