Monday, December 14, 2009
Minutes of the Meeting

Call to Order: Vice President Al Franklin called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 6:35 P.M.

Board Members Present: Al Franklin, Kerry Jarrell, Pete Gulliver, Jan Knorr, and Linda Pennington. Absent: Joyce Dunn. Guests included John Manning, Bob Jones, Mike and Gloria Riccitelli.

Approval of November Minutes. The following board meeting minutes were presented: the November 9th meeting, the executive session on November 9th, and the public meeting of November 16th. Pete moved that the minutes be approved as presented. Linda seconded the motion. The motion passed unanimously.


Recreation: Linda opened discussion on the recommendations of the recreation committee. The Board agreed in concept to the plan for one picnic next summer. Linda advised that due to regulatory changes, the pool drains will need to be replaced. The estimated cost will be $1,100-$1,500. Pete advised that the filters will also need replacing before the pool can be opened.

Communications: Jan announced that Linda Rugg will be the new editor of the bulletin starting in February. The last printed version of the bulletin will be passed out to the membership in January. February's bulletin will be electronic. Members may receive the bulletin by e-mail by submitting their amyl address to the office.

Nominating Committee: The candidate forum will be held on January 3rd. The board considered eliminating the forum, but decided that members should have an opportunity to ask questions of the candidates.

Facilities Maintenance: Pete reported that Carlisle Tree Company has started work on removing dead trees, limbs, and brush in the area around the pool, tennis courts, and picnic area.

Sandpiper Heating should be finishing the work under the clubhouse before the holidays. Sandpiper found no structural damage to the floor joists.

Twelve replacement trees have been planted to comply with the Town's requirements. Coffee Grounds Landscaping has started removing the terraced beds around the building in compliance with the recommendations of the contractors. The removal should help prevent future drainage under the building.
Audit and Finance: Kerry passed out the budget update through November. No unusual revenue or expense items were reported.

Kerry requested that the board formally approve the 2010 budget that had been presented to the membership at the public meeting in November. Pete moved that the board approve the 2010 budget as presented to the membership in November. Al seconded the motion. The motion passed unanimously.

Kerry offered a motion to approve the five percent increase for the office staff for 2010. Pete seconded the motion. The motion passed.

Old Business: There was no old business requiring board action.

New Business: Pete requested that the board send thank you cards to the volunteers who provided the Christmas party and meal. The board concurred.

Pete proposed that the board hold a holiday appreciation dinner for the board and staff. Al seconded the motion. The motion failed.

Kerry proposed that the board purchase dinner gift cards for $50 for each staff member in appreciation for their efforts. Pete seconded the motion. The motion passed.

The board went into executive session at 8:30pm.

The executive session was adjourned at 8:57pm

Pete moved that Al become the primary contact person for legal matters for the balance of this board term. Kerry seconded the motion. The motion passed.

Al reported that Harold Tipton, Court 12, number 3, did not appear for a hearing on parking a commercial vehicle and a trailer in violation of the Deed of Restrictions. Pete proposed that the POA fine the owner $100 for the violations. If the violation is not corrected within fifteen days, an additional $50 per day would be assessed. Jan seconded. The motion passed.

The meeting was adjourned at 9:03 pm.