Monday, January 18, 2010
Minutes of the Meeting

Call to Order: President Joyce Dunn called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 6:35 P.M.

Board Members Present: Joyce Dunn, Al Franklin, Kerry Jarrell, Pete Gulliver, Jan Knorr, and Linda Pennington. Absent: Guests included John Manning, Bob Jones, Mike and Gloria Riccitelli.

Approval of December Minutes. The following board meeting minutes were presented: the December 14th meeting and the executive session on December 14th. Jan moved that the minutes be approved as presented. Al seconded the motion. The motion passed unanimously.


Communications: Jan and Joyce reported that Linda Rugg will be editing the bulletin as of February. The bulletin will be reviewed and approved by Jan before it is posted on the web. Gary Stewart will post the bulletin on the website. Joyce advised that the directory should be printed for free and should be ready by mid February.

ACC: Al reported that liens need to be placed on two properties. New houses are being built on two properties. Pete reported that the DOR Committee is still active and has targeted May for concluding its work. Al reported that the ACC is actively looking for new members to fill the vacancies.

Recreation: The recreation committee provided samples of a new pool deck material. The contractor, Flexible Floor Systems, has provided a quote of $40,000. The quote includes replacing the top layer of tile and bull nose around the pool. The board asked that the company provide assurance that the health board would approve the deck material. References were also requested.

The recreation committee also reported that the summer picnics have been reduced from three to one. The single picnic would be on June 12th and would be expanded to offer more activities, food, and prizes.

Facilities Maintenance: Pete reported that Sandpiper Heating is nearing completion of the crawl space mold and moisture remediation. Coffee Grounds Landscaping has removed the beds on the front and office side of the building. The board discussed not removing the terraces on the back and road end of the building. Al suggested not removing those beds because they do not pose a moisture threat. Kerry suggested that the board address the drainage issue by installing gutters and downspouts instead of lowering those beds.

Pool: The board discussed replacement of the filters, plumbing and pumps for the pool before opening in 2010. Linda said that the rough estimate for the filtration work is $7,000. Pete said that replacing the complete system would be around $20,000. The project will be considered during the reserve workshop on January 26th.

Audit and Finance: Kerry reported that the 2009-year is nearly complete. The budget is very nearly balanced. Some additional work was completed within the budget and did not have to be taken from the reserve. Kerry said that while the CSPOA has been having an annual audit, it is not required to do so. He also reported that using the auditor to perform a review rather than an audit would provide some assurance that the books are in order while placing much less demand on the budget. He moved that the board change the level of service from an annual audit to an annual review. Joyce seconded the motion. The motion passed unanimously.

Old Business: Joyce reported some problems with the Christmas party. Those issues will be passed on to the recreation committee for next year's planning. Joyce also reported that the agreement on the sign with the Town is still in process.

New Business: Jan reported that balloting was in process. She has recruited a committee to count votes for the election on February 6th.

There being no other business, Al moved that the meeting be adjourned. Kerry seconded the motion. The meeting adjourned at 9:08 pm.