CAROLINA SHORES PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
Monday, February 8, 2010
Minutes of the Meeting


Call to Order: Acting President Al Franklin called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 6:35 P.M.

Board Members Present: Al Franklin, Kerry Jarrell, Pete Gulliver, Jan Knorr, John Manning, and Bob Jones. Absent: Mike Riccitelli.

Election of Officers: Bob Jones nominated Pete Gulliver for president. Jan Knorr nominated John Manning. There being no other nominees, Al asked for a show of hands. Pete Gulliver was elected president.

Kerry Jarrell nominated Al Franklin for vice president. There were no other nominations. The vote was unanimous for Al as vice president. Al Franklin nominated Kerry Jarrell for Treasurer. There were no other nominations. The vote was unanimous for Kerry as treasurer. There were no nominations for secretary.

Committee Liaison and Alternate Assignments: The following committee assignments were made:
Nominating: John, backup is Jan
Recreation: Mike, backup is Al
Facilities - Building: Bob, backup is Pete
Facilities - Grounds: John, backup is Pete
ACC: Al, backup is Bob
Communications: Jan, backup is Mike
General Advisory: Pete, backup is Bob
Legal Affairs: Kerry and Al jointly
Town Liaison: Pete, backup is John
Audit and Finance: Kerry, backup is Pete

Approval of January Minutes: Kerry presented the minutes for the board meeting of January 18th. Al moved that the minutes be approved as presented. Jan seconded the motion. The motion passed unanimously.

COMMITTEE REPORTS

Nominating: Jan reported that approximately 340 votes were cast in the 2010 election for new board members. Votes were counted on February 6th, and the results were announced at the annual meeting that day. The winners were Bob Jones, John Manning, and Mike Riccitelli.

Recreation: Pete reported that a meeting is scheduled with the contractor on February 10th to determine the work needed for the pool filtration and pumping system.

Building Maintenance: Pete reported that the work is nearing completion on the mold remediation. Jan asked if the gutter replacement project was still underway. Kerry proposed that gutters and downspouts be installed on the building. Bob seconded the motion. The motion passed. Bob was instructed to obtain bids and award the bid to the lowest responsible bidder.

Communications: Jan reported that the first electronic bulletin was sent out on February 1st. It appeared to be successful. The board discussed the length and content of the bulletin. Jan said that she would continue to monitor the success of the electronic bulletin.

General Advisory: Pete reported that the DOR committee is continuing to meet as the advisory committee. It should conclude its work by May.

Legal Affairs: Al Advised that two properties need liens filed due to failure to pay fees. He will provide the office the documentation so that the liens can be filed.

Audit and Finance: Kerry proposed a resolution confirming bank signatories for the Association. He moved that the signers be the president, vice president and the treasurer. John seconded the motion. The motion passed unanimously.

Kerry proposed that the board adopt the $25 late fee for dues not paid by the end of February 2010 and for future years. Pete seconded the motion. The motion passed.

The board addressed the issue of the definition of a "member in good standing". Jan proposed that the late notice include the statement that failure to pay all dues, late fees, and fines by March 15th will result in loss of all member privileges since the member would no longer be a "member in good standing". The motion passed.

A report of the January 26th reserve workshop was presented. The workshop group came to consensus on priorities for 2010 and beyond. The reserve workshop group recommended the following projects for 2010:

1) Replace the pool pumping and filtration system before opening the pool in 2010.
2) Resurface the tennis courts in accordance with the reserve study schedule.
3) Replace the pool deck surface and tile.

John moved to accept the report of the capital reserve workshop committee. Kerry seconded the motion. The motion passed.

John moved that the board approve priorities one and two for immediate action and that priority three be held until final bids are received on the first two items. Kerry seconded the motion. The motion passed.

Special Orders: Pete proposed that the fence guidelines be considered. John objected to the fence guidelines since they do not conform to the version recommended by the ACC. The board determined that the guidelines need further consideration.

Old Business: Pete reported that the agreement on the sign with the Town was still incomplete. He said the Town should be offering an agreement soon.

New Business:

The board considered chairpersons of the committees as follows:

Nominating: John Manning
Recreation: Merrilee Burns and Gloria Riccitelli
Maintenance: Mike Mundy with Brent Horten assisting
ACC: Peter Kirkby with Dan Mann assisting
Communications: Jan Knorr
General Advisory: Pete Gulliver with Tom Bezek assisting
Audit and Finance: Cathie Gulliver

Al moved that the above-mentioned chairpersons be approved. John seconded the motion. The motion passed.

John raised the question of a recording secretary. Pete made a motion authorizing Kerry to hire a recording secretary for the board meetings. John seconded the motion. The motion passed.

The next meeting is scheduled for March 15th at 6pm.

The meeting was adjourned at 9:28 pm.