CAROLINA SHORES PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
Monday, September 13, 2010
Minutes of the Meeting


Call to Order: President Pete Gulliver called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 6:05 P.M.

Board Members Present: Pete Gulliver, Al Franklin, Kerry Jarrell, Bob Jones, Jan Knorr, and John Manning, and Mike Riccitelli.

Approval of Minutes: Kerry presented the minutes for the board meetings of August 9th, 2010. Mike moved that the minutes be approved. John seconded the motion. The motion passed unanimously.

Residents' Comments:

Pete opened the floor for comments from the residents. Chuck French of 9 Gate 12 expressed concerns regarding the bamboo vegetation from the common area overtaking a third of his yard. Pete is to contact the Cooperative Extension Agency to check if there is something they can suggest for controlling bamboo vegetation, and afterwards, follow-up with Mr. French. Al is to follow-up with research in the office regarding involvement with the golf course maintaining this property.

Barbara Hartnett of 34 Pinewood Drive has an erosion problem. She has verbally contacted the Town; however, nothing has been done. Bob Jones commented he has the same problem and has been in contact with the Town. Bob is to keep in contact with Barbara as to progress he is making with resolution of his problem.

Dan O'Reilly requested discussion regarding political signs since he had emailed a copy of the law to the Board. Kerry stated that no action could be taken until the Board looks into this matter.

Pete spoke to the Board, on behalf of Marcie Rochelle, regarding usage of the pool on Tuesday nights. Apparently, a member's visiting relatives (and children) attempted to use the pool on Tuesday evening and were asked to leave in a very assertive manner. Pete suggested that Marcie consider joining the recreation committee. Marcie has agreed to do that.


COMMITTEE REPORTS

Nominating: John reported notices are out. Nominations are open from the September 7th to October 25th. One application has been received. Everything is on schedule. Meet the candidates night is scheduled for January 3rd at 7 PM.

The Board went into executive session at 6:57 PM.

Board reconvened: Pete announced three orders of business to discuss:

1. On Oakbark Ct. several trees were removed without prior approval from the ACC. Pete requested a recommendation from the Board. John moved to fine the member $100.00 for the whole lot. Bob seconded the motion. The motion passed.

2. Disposition at Lakeview Ct., Al moved to assess a fine of $50.00 for not removing the car after notification from the Board. Motion was seconded by Mike. The motion passed.

3. Disposition of Golfcrest Court. Jan moved to grant a variance for the grape arbor in its present location for water retention and safety purposes even though it is not within the required set backs. Kerry seconded the motion. Motion passed.

ACC: Al informed the Board of a complaint regarding the corner of Gate 11 and Country Club road that is a buffer zone and needs to be bush hogged. Al moved to ask Coffey Grounds for an estimate on the cost to clean up this buffer zone. If the amount is not in the budget for this year, Al will make the motion to have it put into the budget for next year. Bob Jones seconded the motion. Motion passed. John is to contact Coffey Grounds for the estimate.

Grounds: John advised of one flag replacement and of plans to purchase new flags for Christmas. The tree on the library side of the POA building is to be removed due to an infestation of ants.

Kerry moved to recess meeting until Wednesday, September 15th at 6:30 PM. Seconded by Jan. Motion passed.


CAROLINA SHORES PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
Reconvened Wednesday, September 15, 2010
Minutes of the Meeting


Call to Order: President Pete Gulliver reconvened the September 13, 2010 meeting of the Board of Directors of the Carolina Shores Property Owners Association at 6:30 PM on September 15, 2010.

Board Members Present: Pete Gulliver, Kerry Jarrell, Bob Jones, Jan Knorr, John Manning, and Mike Riccitelli.

Residents' Comments: Follow-up from September 13th:

Pete received information from the Cooperative Extension Office in Bolivia regarding the issue with bamboo. Their recommendation is to cut the bamboo down at the ground level and apply a chemical to eliminate all vegetation from the area. The Board tabled this matter until the October meeting to allow time for follow-up with individual property owners and Cooperative Extension Agency.

Pete reviewed Statue 47-F of the North Carolina Planned Community Act. The Board concluded that the Carolina Shores POA DOR does not fall under this statue because the POA was established prior to 1999. The Board concluded that Section 6 of the DOR covers all signs including political signs. Kerry moved to give the ACC guidance in resolving the issue of political signs. When a request comes in for a political sign the ACC should deny the posting of the sign. Bob seconded the motion. The motion passed.

Recreation Committee:

Mike reported the recreation committee has reserved Captain John's Restaurant in Calabash on December 5th from 4 to 7 PM for the holiday party at a cost of $350.00. Capacity of the building is 320 people. There will be a cash bar. Bids for a caterer have been received. A proposed menu was passed out for Board review. Kerry moved to accept the information received for the holiday party. Bob seconded the motion. Motion passed unanimously.

Mike presented his budget to upgrade the lighting, add cameras, and hire a security guard at night for the pool area. He also discussed the new North Carolina law that went into effect May 2010 mandating a smaller mesh size for chain link pool fences. Kerry suggested incorporating the replacement of part, or all, of the fence into the overall pool renovation plans for 2011. Pete requested a copy of the law from Mike.

Grounds: John presented a letter from Garden Club member Teddy Altreuter regarding the irrigation systems at the entrances to Carolina Shores. She suggested that if the Board would fix the irrigation systems in these areas, then the Garden Club would plant flowers.

Board discussed the maintenance of buffer zones, specifically the buffer zone by Gate 11. John is to contact Coffey Grounds.

Town of Carolina Shores: Pete reported the Town has budgeted approximately $313,000 for road repair and storm water management. A contactor's low bid of $267,000 has been submitted for the repair of Palmer Ct. in the Village of Calabash leaving virtually no funds for storm water management.

New Business: Jan requested that Pete address unscheduled agenda items coming up at Board meetings. The Board agreed for Pete to decide whether to discuss unscheduled items presented at the Board meeting.

Finance: Kerry passed out listing of delinquent accounts. Outstanding dues and fines currently stand at $7,246. Kerry reported that collection of $553 from any source would meet our revenue projection for the year. We have four estate accounts in collection. Pete suggested a penalty schedule for next year. Kerry is to put together a proposal regarding penalties for late dues for the next meeting. Kerry presented the draft budget and requested the Board to come up with more complete detail of the proposed 2011 budget. If proposed expenses cannot be reduced, the increase in dues will need to be justified at the public meeting.

Kerry moved to reinstate the following individuals who have paid their dues as of this date: Antonio Vazquez & Larry Gongolez, Sean Morrow, Lyn Price, and William Bingham. Pete seconded. Motion carried.

John moved to adjourn the meeting. Mike seconded. Meeting adjourned at 9:14 PM.


CAROLINA SHORES PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
Reconvened Sunday, September 19, 2010
Minutes of the Meeting


Call to Order: President Pete Gulliver called the September 19, 2010 special meeting of the Board of Directors of the Carolina Shores Property Owners Association at 4:30 PM on September 19, 2010.

Board Members Present: Pete Gulliver, Kerry Jarrell, Bob Jones, Jan Knorr, John Manning, and Mike Riccitelli.

Pete presented the board with an excerpt of the North Carolina Planned Community Act. Per the statute, the Carolina Shores POA DOR does fall under the regulations concerning political signs. Pete recommended that the motion passed by the Board on September 13th be reversed so that the CSPOA would be in compliance with the statute. Kerry moved that the pervious motion instructing the ACC to deny political signs be reversed. Bob seconded the motion. The motion passed.

Pete proposed the following motion:

The Board of Directors of the Carolina Shores Property Owners' Association, Inc., in accordance with the provisions of Section 3, Sub-section 121 (2) of the North Carolina Planned Community Act (Chapter 47F), and in concurrence with Section 6, Sub-section 18 of the Declaration of Restrictions of the Carolina Shores Property Owners' Association, Inc. and subsequent amendments and resolutions to Section 6, Sub-section 18, approve the display of political signs no earlier than 45 days before the day of the election and no later than seven days after an election day. Signs on improved lots shall be no larger than 24 inches by 24 inches, and on a freestanding support. No more than two (2) signs in total may be placed on any lot, for example one in the front and one in the rear. On corner lots a V-shaped sign may be used, this is considered to be one sign. No signs are allowed on any unimproved lot. For the purposes of this motion, a "political sign" is defined as a sign that attempts to influence the outcome of an election, including supporting or opposing an issue on the election ballot.

Bob seconded the motion. The motion passed.

Kerry agreed to create a form for requesting the posting of political signs on the private property of CSPOA residents. He also agreed to create a sticker that would be posted on each sign and would indicate ACC approval.

Jan moved that the meeting be adjourned. Bob seconded the motion and the motion passed. The meeting adjourned at 5:25pm.