Monday, February 14, 2011
Minutes of the Meeting

Call to Order: President Pete Gulliver called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 2:04 P.M.

Board Members Present: Pete Gulliver, Kerry Jarrell, Brent Horten, Bob Jones, John Manning, and Mike Riccitelli. Absent: Al Franklin

Approval of Minutes: Kerry presented the minutes for the Board meeting of January 10, 2011, February 7, 2011, and the minutes from the Annual meeting on February 5, 2011. Bob moved that all of the minutes be accepted. John seconded the motion. The motion passed unanimously.

Residents’ Comments: Wendy Horten reported that a group of residents have quested that Zumba, a high-energy exercise program, be provided in the clubhouse. Pete advised that the group work with Mike Riccitelli for scheduling and arranging the program.

Peter Kirkby, chairman of the ACC, assured the board that no board members influenced the attendance of ACC members at the Reserve Workshop, which was conducted on January 31, 2011.

Stew Henderson questioned the Board on the replacement of the Board’s liaison to the ACC. He also raised questions concerning the planned renovations to the clubhouse. The Board explained the planning process for any capital projects and the opportunity for public input on those projects.

Jo O’keefe emailed the Board concerning access to the building for disabled persons. The Board agreed to always consider handicapped access in any renovations.


Nominating: John reported that the election results were final. 1218 ballots were mailed. Of those returned, Kerry Jarrell received 311, Pete Gulliver received 309, Al Franklin received 293, and Brent Horten received 34 votes as a write-in candidate. The office staff will destroy the ballots.

Recreation: Mike reported that he and Bent have four quotes for the pool deck work. Two quotes have been received for plastering the pool interior. Mike asked for an authorization to commit up to $125,000 for these two projects. John moved that the authorization be approved. Bob seconded the motion. The motion carried.

Mike reported that a bid for $3,800 was received for the new fencing required in the pool area. John moved that the Board accept the fence bid. Bob seconded the motion. The motion passed.

Pete presented the job description for the pool attendant position. The board accepted the application.

Clubhouse: Bob reported that the clubhouse floor near the men’s bathroom has been inspected and the floor is structurally sound. Mike reported that the architect, Joe Johnson, is preparing plans for a new handicap access ramp on the rear of the building.

Grounds: John reported that new flags and flagpoles have been installed in the areas where flags were missing. The Board discussed illuminating the flags at night and the custom of removing any flag that is not illuminated at night. The Board determined that illuminating the flags or removing them daily would not be practical.

Architectural Control: Bob met with the ACC to review his role as the Board liaison to the ACC.

Communication: Pete gave the Board an update on the CSPOA telephone directory. The directory is nearing completion and should be available for distribution in the next few months.

General Advisory Committee: Nothing to report.

Legal Affairs: Nothing to report.

Town of Carolina Shores: Pete announced that John Manning has been appointed to the Planning and Zoning Board of the Town of Carolina Shores.

Financial Report: Kerry reviewed the budget and the detailed expenses thus far this year. All expenses are well within the budget. Kerry read guidelines on office security and appropriate access to the office and CSPOA files. Pete proposed that office access be restricted to the Treasurer and the office staff. Bob seconded the motion. The motion passed.

New Business: Kerry offered a report on the Reserve Workshop and proposed that the Board accept the recommendations of that workshop. The Workshop committees recommended that the pool deck and pool resurfacing be given priority this year. John moved to accept the recommendations from the Workshop. Brent seconded the motion. The motion passed.

John made the motion to adjourn the meeting. Bob seconded the motion. The meeting was adjourned at 4:26 P.M.