Saturday, February 5, 2011
Minutes of the Meeting

Call to Order: President Pete Gulliver called the annual meeting of the Carolina Shores Property Owners Association to order at 3:00 P.M.

Board Members Present: Pete Gulliver, Al Franklin, Brent Kerry Jarrell, Jan Knorr, John Manning, and Mike Riccitelli. Absent: Al Franklin and Bob Jones.

Annual Election on Officers: Pete asked John Manning to address the membership. John explained the process of voting and counting ballots for the annual election of the board of directors. John asked if there were any nominations from the floor. Hearing none, he declared the nominations closed. John asked if any ballots had not been turned in. There were none.

Board Member Reports: Pete reviewed the accomplishments of the Board for 2011. They were:

Club House Mold Remediation In Crawl SpaceCompleted
Community Wide Shift From Paper To Electronic Bulletin Implemented For A Savings Of Approximately $16,000 Per Year
Community Wide Capital Reserve Workshop
POA Board Budget Accountability System Implemented
Community Wide Independent Auditor Reviews And Approves POA Financial Records**
Club House Leaders And Gutters Installed
Pool Filters, Pumps And Piping Replaced
POA Board Detailed Financial Statements Are Provided To Board Members Each Month
Tennis Courts Tennis Courts Resurfaced
The Gates Trees In Buffer Zones Pruned
Bocce Courts Replace Benches
Community Wide Swale Maintenance Becomes A Town Responsibility
Community Wide The "Town Sign" Becomes the "POA Sign"
Pool Adult Swim Implemented On Tuesday Evenings
Community Wide The "POA Sign" Is Repainted
Community Wide POA Picnic Catered
Club House & Pool Pest Control Contracts Are Combined Decreasing The Cost Of Pest Control
Community Wide Advisory Committee Reviews DOR And Recommends Resolutions To The Board - Board Approves Recommendations
Community Wide POA Files 25 Liens For Nonpayment Of Dues
Community Wide POA Becomes Responsible For The Electric Usage For All Entrance Sign Lighting
Club House Split Rail Fence Repaired
Club House Modernize Irrigation System
Common Areas Grass Areas Fertilized And Weed And Pest Control Applied
Community Wide Due to Club House Capacity Restrictions The Holiday Party Is Scheduled At Captain John's
Community Wide Board Establishes A Policy concerning Political Signs That Is Consistent With NC Law
Community Wide Board Approves "Late Fees" That Are Commensurate With The Cost Of Collecting The Fees
Pool Enhanced Security Lighting Approved
Community Wide Length Of Time Permitted To Complete An Alteration Is Increased From 3 to 6 Months
Club House Architect Hired To Evaluate The Office Area Of The Club House
Pool Landscape Designer Hired To Evaluate The Hardscape And Landscape Around The Pool Area
Pool Board Negotiates A $2400 Credit from ADT For Security System Repairs
Common Areas Board Agrees To Repair The irrigation System at CSP & CC, Garden Club Agrees To Provide Plantings
Common Areas Buffer Zones Around Gates 4 & 11 Are Bush Hogged
Community Wide Four Days Before The Holiday Party Captain John's Burns Down But The Recreation Committee Saves The Day

Pete recognized Jan Knorr and thanked Jan for her contributions during her two year term on the Board.

Kerry Jarrell provided a report on the budget results for 2010. Kerry reported that the CSPOA had been successful in generating a budget surplus due to revenues exceeding the budget by one percent and expenditures having been held to 96 per cent of the total budget.

Kerry also reported on the Reserve Fund Workshop, which was held on January 31, 2011. The Workshop committees had recommended two projects, resurfacing the pool deck and resurfacing the pool plaster surface, for 2011.

Mike Riccitelli reported that bids had been received for the pool work and the pool should be ready for use by mid May.

John announced the results of the election of officers. Pete Gulliver, Al Franklin, and Kerry Jarrell were all three re-elected to the Board. A write-in candidate, Brent Horten had also been elected.

Pete thanked the residents for attending the meeting.

The meeting was adjourned at 3:40 P.M.