CAROLINA SHORES PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS ORGANIZATIONAL MEETING
Monday, February 7, 2011
Minutes of the Meeting


Call to Order: President Pete Gulliver called the organizational meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 6:00 P.M.

Board Members Present: Pete Gulliver, Al Franklin, Brent Horten, Kerry Jarrell, Bob Jones, John Manning, and Mike Riccitelli.

There were no resident comments.

Board Member Reports: Pete asked John to report the results of the election. John reported that the official numbers would be available for the regular February Board meeting. The order of finish was Kerry Jarrell, Pete Gulliver, Al Franklin, and the write-in candidate, Brent Horten.

Al moved that the Board go into executive session for the purpose of election of officers. The motion died for lack of a second.

Pete asked Kerry to review the guidelines for “Improving Board Meetings”. Kerry read the suggestions for the conduct of Board meetings.

Pete asked Mike to report on the progress of bids for the work on the pool. Mike reported that he had three bids and for the pool work and expected another before the February Board meeting.

Executive Session: John moved to go into executive session. Bob seconded the motion. The motion passed. The Board went into executive session at 6:08 P.M.

The Board reconvened at 6:38 P.M.

The following officers for this year were announced:
President: Pete Gulliver
Vice-president: Bob Jones
Treasurer: Kerry Jarrell

The following committee assignments were announced:

COMMITTEE
LIAISON
ALTERNATE
Architectural Control Bob Pete
Maintenance - buildings Mike Bob
Recreation - facilities Brent Mike
Recreation - social Pete & Bob & Kerry Pete & Bob & Kerry
Maintenance - grounds
John Al
Publicity (communications) Al Mike
Advisory Al John
Nominating Kerry Pete
Legal Affairs Kerry & Bob Kerry & Bob
Town Liaison Pete Mike
Town HOA/POA Advisory Committee Pete Bob
Audit and Finance Kerry & Bob Mike

Meeting Schedule: Pete offered the following resolution on meetings:

In accordance with Article IX, (DIRECTORS’ MEETINGS) Section 1of the By Laws of the Carolina Shores Property Owners’ Association, Inc. a regular meeting of the board of Directors will be held on the following dates: February 14, 2011, March 14, 2011, April 11, 2011, May 9, 2011, June 13, 2011, July 11, 2011, August 8, 20111, September 12, 2011, October 10, 2011, November 14, 2011 and December 12, 2011. These meeting will start at approximately 2:00 P.M. The location of the meeting will be the Carolina Shores Property Owners’ Association Club House (Located at 17 Lakeview Ct., Carolina Shores, NC 28467). This meeting schedule will begin on February 14, 2011 and continue until further notice. Community meetings will be held approximately every three months. They will be held on the following dates: May 2, 2011, August 1, 2011, November 7, 2011 and December 12, 2011. These meetings will start at approximately 7:00 P.M. The annual meeting and election will be held on February 4, 2012. This meeting will start at approximately 3:00 P.M.

John moved to accept the resolution. Mike seconded the motion. The motion passed.

New Business:

Al raised the issue of limiting spending authority on unbudgeted items. The Board agreed that any unbudgeted expenses should be approved by the Board.

John reported that a flag had been stolen on Country Club Drive. Bob reported that the floor of the clubhouse would be examined on Monday, February 14, 2011.

Mike reported that he has one bid on the fence for the “kiddy” pool. He should have more bids by the February meeting. He also reported that the drain for the pool has been repaired.

John made the motion to adjourn the meeting. Bob seconded the motion. The meeting was adjourned at 7:27 P.M.

Subsequent to the meeting, Kerry proposed that the officers; president, Peter Gulliver, vice-president, Robert Jones, and treasurer, Kerry Jarrell be designated as the official signers for all bank accounts. He further proposed that this action be incorporated into the minutes of the February 7th meeting. John Manning seconded the motion. The motion passed.