Monday, March 14, 2011
Minutes of the Meeting

Call to Order: President Pete Gulliver called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 2:00 P.M.

Board Members Present: Pete Gulliver, Bob Jones, Kerry Jarrell, Al Franklin, Brent Horten, John Manning, and Mike Riccitelli.

Approval of Minutes: Kerry presented the minutes for the Board meeting of February 14, 2011. Mike moved that the minutes be accepted. Bob seconded the motion. The motion passed unanimously.

There were no resident comments.


Nominating: Pete moved to approve the following residents to the Nominating Committee for the next year: Jean Bezek, Tom Bezek, Joyce Dunn, Peter Gulliver, Nancy Harthausen, Kerry Jarrell, Gordon Malmfeldt, Ellen Pecina, and Linda Pennington. Kerry seconded the motion. The motion passed.

Recreation: Mike moved to approve the following members to the Recreation Committee for the next year: Merrilee Burns, Gail Cohen, Joyce Dunn, Jan Gilbert, Wendy Horten, Grace Karpowicz, Pat McKay, Ron Pecina, Linda Pennington, Flo Pflaster, Jeanne Zalasco, and Joe Zalasco. Kerry seconded the motion. The motion passed.

Brent reported that the contract for the pool deck and resurfacing work has been awarded to Trademark Industries of Tarpon Springs, Florida for $72,500.

Mike reported that the pool fence will be installed after the deck is installed. Mike also raised the question of continuing the security service with ADT. The Board tabled the action until Brent obtains a breakdown of the current ADT charges.

Brent proposed the following pool hours for the 2011 swim season:

Lap swim: MWF 8-9 A.M.
Water aerobics: MWF 9-10 A.M.
Open swim: Daily 10 A.M. – 8 P.M. (Except Tuesday evening)
Adults only swim: Tues 5-8 P.M.

Al seconded the motion. The motion passed.

Clubhouse: Mike proposed a mail slot on the entrance doors to the office area. He also reported problems with the kitchen floor. He will obtain quotes on estimated costs.

Grounds: John reported that the County has requested that the palm tree by the office entrance be removed so that the main sewer line from the building can be accessed. The recent problem with the clogged line revealed the access problem.

Architectural Control:
Bob moved to approve the following members to the Architectural Control Committee for the next year: Peter Kirkby - chairman, Dan Mann - Assistant chairman, Larry Darby, Doug Jones, Bruce Kibblehouse, Ron Pecina, Pat Behan, Lee Hancock, Eva Jensen, Bruce Patterson, and Owen Gidlow. John seconded the motion. The motion passed.

Bob reported that the current resident appealed the recent fine to 2 Sunfish Court. Bob recommended that the fine remain in place. John seconded the motion. The motion passed.

The Board went into executive session for an ACC hearing at 2:30 P.M.
The Board reconvened at 2:48 P.M.

Pete moved to fine the resident at 29 Gate 6 in the amount of $150 for violations of the DOR and an additional fine of $50 per day beginning March 21st if the violation is not corrected. Mike seconded the motion. The motion passed.

Peter Kirkby reported that Bill Walker and two colleagues of the NC Forestry Association are to make a presentation on Wednesday, March 16th at 10 A.M. at the clubhouse. The Town of Carolina Shores personnel as well as representatives of the other POAs and CSPOA members are invited. The Board thanked Peter Kirkby and Dan Mann for arranging the presentation.

Communication: Al moved to approve the following members to the Communication Committee for the next year: Joyce Dunn, Linda Rugg, Marlene Stewart, Flo Pflaster, Eva Jensen, Gary Stewart, Donna Watkins, and Jan Knorr. Brent seconded the motion. The motion passed.

Al reported that the directory is in process and the office will attempt to get the information to Joyce Dunn and Marlene Stewart.

Pete raised the question about excluding members who have not paid their dues in the directory. The Board agreed.

General Advisory Committee: Al suggested tabling the appointment of members to the General Advisory Committee until the next meeting.

Legal Affairs: Nothing to report.

Town of Carolina Shores: Nothing to report.

Financial Report: Kerry passed out budget updates and detailed expense reports through February. The sign on Country Club Drive will be moved back into 2010. The auditor is okay with charging that expense to 2010. $23,197 has been spent through February.

Kerry passed out a list of property owners whose dues are delinquent. The outstanding balance is $36,881. $7,000 of that balance is from 2010, leaving approximately $29,881 of current dues outstanding.

Bob raised a question regarding members with delinquent dues continuing to use the clubhouse and attending CSPOA social activities. Pete suggested that club chairmen provide a list of current members. If delinquent members are on the list, the Board would advise the clubs that those delinquent members may not be allowed to continue. The Board agreed.

Kerry also announced that the auditor will be at the office on March 17th to go over the books for 2010. Kerry moved that the Board approve $15,000 of the unused operating funds at the end of 2010 be transferred to the Reserve Fund before the auditor arrives to do his work. Bob seconded the motion. The motion passed.

Maintenance committee: Pete proposed that a Maintenance Committee be appointed including Pete, Bob, Kerry, Mike, and Brent. Mike seconded the motion. The motion passed.

New Business: Mike reported that he and Pete met with the owner of the golf course and they agreed on tree trimming around the pool. The owner was very cooperative.

Brent moved to accept the dates and times for the summer picnic on May 29th from 1:00 P.M. until 5:00 P.M., the holiday party on December 4th from 4:00 P.M. until 7:00 P.M., and the volunteer recognition party on May 1st from 2:00 P.M. until 4:00 P.M. Mike seconded the motion. The motion passed.

Pete asked that the new Town administrator be invited to the next quarterly meeting on May 2nd. The Board agreed.

Mike passed out an example of a confidentiality agreement for the Board and for employees. The Board agreed to consider the concept and agreed to consider it at the next meeting.

Mike reported on the meeting with Gloria Garten of the American Disability Association (ADA). While the CSPOA is not required to adhere to the Americans with Disabilities Act, the Board may consider implementing measures for the benefit of its residents. New facilities must meet current ADA standards.

John moved that the meeting be adjourned. Al seconded the motion. The meeting was adjourned at 4:22 P.M.