SHORES PROPERTY OWNERS ASSOCIATION
Call to Order: President Pete Gulliver called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 9:05 a.m.
Board Members Present: Pete Gulliver, Bob Jones, Kerry Jarrell, Brent Horten and Peter Kirkby. Absent: Linda Pennington and Al Franklin.
Approval of Minutes: Pete asked for a motion to approve the minutes of the January 9, 2012 meeting. Bob moved to approve the minutes and Pete seconded the motion. The motion passed.
Pete asked that Kerry read
a guideline for meetings taken from Roberts Rules. He handed out copies
to the directors and went over the basic rules to keep the meetings on
Resident comments agenda items only: None.
Financial Report: Kerry reported the following members as being suspended:
Kerry passed out financial reports to all board members. He said that the purchases of the TV, Bluray player and TV table would be moved back into 2011 budget. McClure final payment for front ramp is to be moved to the reserve account. Kerry said when he closes 2011 books he would be moving other bills such as the utilities back into 2011. He asked if there were any questions. Brent stated that he had the replacement pool furniture on order and needed to get the total cost, as this was a 2011 budgeted item. Peter asked about the fees for ballots and mailing. Kerry advised that the Skipper Graphics bill for printing of the ballots and bios would be moved back to 2011 business. The postage was paid for earlier since we use personalized stamped envelopes, which we had on hand.
Kerry distributed copies of the 2012 operating budget. Member assessments were 271,120, which is 1246 times $220 dues, less an allowance for uncollectables. As of January 31, 2012, $167,120 had been collected.
Architectural Control: Bob reported that the workload has been very light. Most of it has involved complaints. Bob is concerned that if the workload picks up that we will not have the people necessary to handle it. He feels that we may need to hire someone to chair the committee. Kerry commented that volunteerism is down and that we are one of the few POA's that operate without a property management company. He suggested that we have an afternoon meeting or workshop for the community to get the input from the residents about the needs of our community and the lack of volunteers. Peter suggested that we get a number from a management company of what the cost would be to take over the various tasks that we now have volunteers doing. Pete said that we will be having a reserve planning workshop soon and those people would be a good group to discuss the options for the ACC as well as future needs of our community.
Clubhouse: In Linda's absence, Pete mentioned that there was a first aid class scheduled for Thursday, February 16th from 1:00 to 3:00 p.m.
Grounds: In Al's absence, Peter advised the board that he and Al had scheduled a meeting with John Manning to go over exactly what Coffee Grounds does under the current contract.
Recreation: Brent showed a mock up of the sign for the entrance to the picnic area. The sign will be metal, 3 feet by 3 feet, and state no trespassing, members only and hours of use. Hopefully this will minimize issues with cars parked in the picnic area after hours. Peter asked if this needed a variance due to the size of the sign. Brent moved to allow installation of the sign at entrance to recreation area. Bob seconded the motion. Motion passed.
Discussion came up as to whether pool attendants should be used again this year. Brent will call three of the previous attendants to see if they are interested in working again this year. Pete asked for an opening and closing date for the pool for 2012 season, Brent will announce the dates at the next meeting.
Recreation Social: Peter stated that he spoke with Jean Zalasko and that he would be attending the scheduled meeting of the Recreation Committee on Thursday, February 9th.
Communications- nothing to report.
General Advisory Committee:
Peter spoke with Dan Mann and he and Al will meet with him to discuss
this committee. Kerry advised that a separate legal budget of $1,500 was
established for the Advisory Committee for 2012.
Audit & Finance: Kerry asked board members for their availability to attend a reserve workshop. He will arrange the workshop later in the spring.
Legal Affairs: Kerry stated that a recount of ballots had been requested and that our attorney would be present. He would inform everyone of when the recount would be done as soon as he knew our attorney's availability.
Town of Carolina Shores: Pete reported that the town would approve a contract for paving of Carolina Shores Parkway, Oakbark and Pinebark, and some culvert replacement where necessary. The cost of this project is approximately $250,000.
He also announced that Greg Davis from Calabash Lakes was appointed commissioner to fill Walter Goodenough's remaining term.
There will be a meeting at Town Hall, Thursday, February 9th at 3 P.M. At this meeting there will be a discussion on the golf course's request to remove approximately 1,000 trees. Residents whose homes border the golf course should plan on attending this meeting. Pete's concern is that the arborists used are specialists for golf courses rather than residential property.
Maintenance: Nothing to report.
Old Business: Nothing to report.
Pete stated that he had thank you cards for all the people who helped with the election process.
Pete recommended that the monthly meeting time be moved to 9:30 a.m. Bob moved that the time of the monthly Board of Directors meetings be moved to 9:30 a.m. Brent seconded the motion. Motion passed unanimously.
Bruce Patterson said that he would like the financial reports from the previous month handed out to all members in attendance. Bruce also thought that the past board members should be sent thank you cards for their service.
Gloria Riccitelli said that
she felt that volunteers, especially the board, took too much
Kerry advised Betty O'Rourke that the cost of the TV, Blu Ray player and the TV table was $2,310.97, which included installation. Betty wanted to know how many people attended Super Bowl. Pete said that there were about 25 people. Kerry stated that it would also be used for presentations such as the reserve workshop. Bob said that several residents had requested the purchase of the TV at a previous board meeting. Brent commented that the Garden Club had also requested it for presentations.
Pete discussed a letter from Jan Knorr in which she stated her displeasure in the way the residents were informed of the purposed by law changes.
Bob/Linda- Basic First Aid-
February 16, 2012, 1:00- 3:00 p.m.
Kerry made a motion to adjourn. Bob seconded the motion. Motion carried.
Meeting adjourned at 10:58