CAROLINA SHORES PROPERTY
Call to Order: President Pete Gulliver called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 2:00 p.m.
Board Members Present: Pete Gulliver, Bob Jones, John Manning, Al Franklin and Mike Riccitelli. Absent: Kerry Jarrell and Brent Horten.
Approval of Minutes: Pete asked for a motion to approve the minutes of the December 12, 2011 meeting. John moved to approve the minutes and Mike seconded the motion.
Resident comments agenda items only: Bruce Patterson wanted to know what Article VI pertained to. Pete explained that Article VI, Section 5 of the By-Laws pertained to the removal of Directors.
The Board received a thank you note from John Manning for the donation that was made on behalf of the Board and the community in memory of his sister.
Bob and Pete will meet with Mark Blevins, Executive Director, and Susan Brown, Horticultural Extension Deputy Agent, of the Cooperative Extension Service on Wednesday, January 11, 2012, to discuss an ongoing attempt to get assistance in evaluating trees in our community. Pete mentioned that he was trying to get this service as economical as possible for our residents.
There was a request from Phil Bureau from Carolina Shores Golf Club to bring to the POA's attention that some residents who were blowing their leaves onto the golf course property. Pete suggested a meeting between Mr. Bureau and some of the board members to discuss items of common interest.
Financial Report: Pete reported the following members as being suspended:
Communications: Al mentioned that the trial period for the "Sale, Service, Swap" section of the Bulletin had expired. Linda Rugg said that she received comments from all members of the Communications Committee in support of continuing the new section with one exception. The 'Swap' column got no response and will be dropped from that section of the Bulletin. Al said that he had not made up his mind about it.
General Advisory Committee: Nothing to report.
Architectural Control: Bob reported that the workload has been very light. Most of the work has concerned the removal of trees. Rich Gagliano joined the ACC last month. Bob will call the Kirksey's again to see if they are still interested in being on the ACC Committee. John volunteered to be the chairperson of the ACC. Pete said they should wait until the organization meeting before making any decisions.
Nominating: Pete reminded the Board about the Meet the Candidates meeting on January 21, 2012. The ballots went to the printer on January 4, 2012 and will be ready Wednesday, January 11.
Clubhouse: Mike spoke with the building inspector about final approval for the front ramp. Chuck denied approval because of the rails coming down the steps. Pete recommended that the architect and building inspector work out the problem.
Al made a motion for the contractor to get paid in full. John seconded the motion. The motion passed.
Mike reported that the TV has been delivered. The electrician installed an outlet. Best Buy Geek Squad and ATMC will be in on Tuesday, January 10, 2012 for final installation. He advised that the remote will be in the office and will be available for sign out by residents.
Mike mentioned that Sgt. Trolley
of the Brunswick Sheriff's Office would be here for the 1:00 p.m. Safety
meeting on February 16. There will be refreshments. Mike proposed that
there be as many Board members as possible attend this meeting. The invitation
was extended to other communities of the Town of Carolina Shores.
The replacement trees have all been planted and the cost was approximately $2,800. The trees/bushes at Persimmon and Carolina Shores Parkway have been cut back twice, once by Coffee Grounds and once by the M&M tree company. The stump by the entrance to Gate 6 has been taken out. Coffee Grounds cut the grass around the tennis courts. They also picked up about 6 or 7 loads of extra debris from the common grounds and trimmed and weeded the area at the Parkway and Country Club Road intersection. Bob suggested putting "No Dumping" signs on the buffer zones. The extra debris has cost the POA a lot of money. There was one complaint from the Town about watering the plants. Currently, the water comes on once a week on Mondays to water the new plants.
Town of Carolina Shores:
Paving is still on course for Carolina Shores Parkway, Oakbark and Pinebark. In addition, there will be some culvert work on Oakbark and Pinebark in accordance with the Town's capital budget.
The Town is accepting applications for the vacant Commissioner's position until the 15th of January. A special meeting has been called so that the nine applicants can introduce themselves and present their credentials. This will be a public meeting.
Maintenance: Nothing to report.
Pete asked for a motion to rescind the resolution passed in December concerning Article VI, Section 5 of the By-laws. Mike made the motion and Bob seconded the motion. The motion passed unanimously.
Pete moved that the Board pass a resolution changing article 6 of the By Laws, entitled Board of Directors, section 5 Removal of Directors. The By Law change would read as follows: "Any director may be removed at any time with or without cause by a vote of the members holding a majority of the outstanding shares entitled to vote at an election of directors. The Board of directors can remove a member with cause. The Board will have discretion to determine what constitutes cause. Said removal will create a vacancy which will be filled by the Board until the next annual meeting."
Bob made a motion to approve the resolution, and Mike seconded. A vote was taken and Pete, Bob, Mike and John voted in favor. Al voted No.
A new Board meeting time was discussed. After a discussion, the new meeting time suggested was the second Wednesday of the month at 9:00 a.m. Bob made a motion and Al seconded the motion for this day and time. A vote was taken and it was unanimous. The next Board of Directors regular meeting is February 8, 2012 at 9:00 a.m.
Mike reported that empty liquor/beer bottles and drug paraphernalia had been found at the recreation parking area. He suggested that two additional security lights be installed around the parking area. Mike suggested signs at the entrance of the parking area. Mike also suggested additional security cameras for the clubhouse.
Bruce Patterson cautioned the Board regarding the resolution for Article 6 saying it could get political.
Mike/Bob - Household Safety
Lecture - January 12, 2012, 1:00 - 3:-00 p.m.
John made a motion to adjourn. Al seconded the motion. Motion carried.
Meeting adjourned at 4:14 p.m.