CAROLINA SHORES PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
June 13, 2012
Minutes of the Meeting


Call to Order: President Pete Gulliver called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 9:16 a.m.

All in attendance recited Pledge of Allegiance.

Board Members Present: Pete Gulliver, Bob Jones, Kerry Jarrell, Al Franklin, Brent Horten, and Mike Riccitelli. Absent: Linda Pennington.

Approval of Minutes: Pete asked for a motion to approve the minutes of the May 9, 2012 meeting. Al moved to approve the minutes and Brent seconded the motion. The motion passed unanimously.

COMMITTEE REPORTS

Financial Report: - Kerry asked Merrilee to report on liens that were filed. Merrilee reported that twenty-nine liens were filed on May 25, 2012. Five liens have already been satisfied at this time. Kerry submitted a list of suspended members:

Suspended Members:

Gere & Marge Dale- 46 Calabash Dr.
Larry & Kandy Goodman- 2 Egret Ct.
Ernest D. & Joy Hancock- 4 Cleek Ct.
Thomas & Terrie Kirby- 5 Gate 11
Deborah Langdon- 89 Carolina Shores Dr.
Kenneth & Kelly Massey- 6 Buoy Ct.
Richard Peak Jr.- 38 Sunfield Dr.
Todd Yando- 29 Gate 6
Joseph & Louise Zaorski- 29 Gate 11

 

 

 

 

 

Kerry made a motion to reinstate Larry and Kandy Goodman and Joseph and Louise Zaorski. Bob seconded the motion. The motion passed unanimously.

Kerry moved that the following members be suspended for nonpayment of assessments:

Julian Adams- 15 Northwest Drive
Robert Byrnes and Lynn Falls- 10 Gate 2
FB Development Co- 64 Carolina Shores Parkway
Priscilla T. Knight- 7 Swamp Fox Drive
Pat Lovallo and John Sorbello- 20 and 22 Gate 5
Richard J. Pratt- 14 Northwest Drive
Martin A. Quinlan - 6 Lakeview Ct.
Brian and Lisa Roberts- 14 Swamp Fox Drive
Margaret Rossi- 24 Carolina Shores Parkway
Saleeby Law Firm- 14 Gumwood Drive
F. Wade and Lahna Sutton- 14 Cleek Ct.
David and Margaret Toman- 10 E. Pine Ct.
Timothy and Catherine Williams- 13 Court 9 Northwest Drive
Mark and Nora Jannelli - 1 Court 12 Northwest Drive
Nona LaPointe-Regan - 13 Pinewood Drive and 5 Arden Court

 


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Bob seconded the motion. Motion passed unanimously.

Pete asked if the total amount owed is on the lien. Merrilee answered yes and explained that it is higher than what shows on the balance due report because we do not enter the lien fees unless we know we are going to collect.

A discussion ensued as to what to do about properties with multiple year liens. Kerry stated that the lawyer's fee to file a simple foreclosure is about $1,500. Kerry suggested that before any foreclosure action be taken that two criteria be met. The first condition would be that the member owed $675 or more for dues, late fees and filing fees for liens. The second condition would be that the owner's equity exceeds an estimated 50 per cent of the current property value.
Kerry moved that these criteria be approved. Pete seconded the motion. The motion was approved.

Kerry distributed the transaction detail by account through May 31, 2012 and the year to date budget update. He noted that the expenses look in line with the budget and that we have collected about 98% of budgeted dues.

Kerry handed out the accountants review and went over the report with the Board. CSPOA received a clean report from the accountant.

Architectural Control: - Bob stated that the ACC minutes would be posted to the website starting in July. He also reported that the tree taken down by Gate 7 was removed by the Brunswick Electric Member Cooperative. Brunswick Electric has the authority to remove any tree threatening a power line.

Bob also reported that we received four applications for the ACC chairperson position. He requested that this be discussed in executive session.

Maintenance - Buildings: - Brent informed the Board that he had received two bids for leveling the flooring in the clubhouse: one from Ramjacks for $4,800 and the second from Advanced Timber Manufacturing for $4,450. Kerry moved that we accept the bid from Advanced Timber Manufacturing and have them submit a contract. Bob seconded the motion. Motion passed.

Brent said that Al had painted the handicap signs and some of the parking spaces.

Mike asked about fixing spot in the clubhouse parking lot where the water pools. Brent suggested having JMG put in a PVC pipe out to road to divert water.

Maintenance - Grounds: - Al reported that he expects at least three bids for the new landscaping contract.

Al met with Ellen Pecina to discuss what should be done with the beds on Persimmon. He asked to put her requests in writing and he and Keith would decide what drought resistant plants should go in those beds.

He said that the picnic area will be cleaned up and the grass cut by Keith before the picnic.

Mike also asked that the flag by picnic area be replaced prior to picnic Al stated that he had ordered two and would put them up upon their arrival.

Recreation - Facilities: - Mike advised that the shower at the pool has been fixed.

Pete said that his inquiry in the last bulletin about the bocce courts got responses for four residents with suggestions on what needed to be done. Pete felt that the repairs could be handled in four parts: replace Boards, new railroad ties for ends, level the playing surface and replace carpet. Kerry felt we should get quotes to fix the courts all at once. Mike volunteered to take on the Bocce Court project. Pete proposed that Merrilee call Brunswick Parks Department and find out who installed the courts in at least one of the county parks.

Brent reported that we recently lost a table and umbrella at the pool. Thinking that it was vandalism he reviewed the tapes and even though the umbrella was closed the wind picked it up and crashed back down onto the table breaking the glass. The replacement tables contain no glass.

Recreation - Social: - Mike announced that the recreation committee was meeting the following evening. The picnic is scheduled for Sunday, July 1, 2012 from 12:00 noon to 4 p.m. Brent said that the new corn toss game was completed and is in the pool shed.

Pete also mentioned that Peggy Adduce, a resident and nurse, has offered to do blood pressure readings at the picnic.

Communications: - Mike advised that the phone directories should be back from the printer soon.

General Advisory Committee: - Nothing to report.

Nominating: - Nothing to report.

Legal Affairs: - Kerry received a copy of the statutes that are applicable to CSPOA from our attorney. Chapter 55 A, which is known as the North Carolina Nonprofit Corporation Act, applies to CSPOA in its entirety. Chapter 47 F of the North Carolina General Statues, known as the Planned Community Act, does not apply in its entirety since Carolina Shores was established prior to 1999. A copy of the memo from our attorney, as well as applicable sections of 47 F and 55 A, are to be kept in POA Office and will be available for viewing by residents on request.

Town of Carolina Shores: - Mike attended the town meeting and discussed how the town was handling the tree removal process on the golf course. Residents should not interfere with the contractors while they are working on the tree removal.

Pete stated that he has been attempting to get the Town to put a dollar amount on the repaving projects for our community as well as at the Village at Calabash. The Town has been reluctant to supply information about paving costs or remaining useful lives for the roads in our community.

Old Business: - Pete brought in a Costco flyer with a security system. He recommended starting with the clubhouse and having it installed by JMG. The decision was made to have Pete order the system.

New Business: - Mike mentioned that the handicap ramp needed to be resealed. Linda will oversee the job. Mike asked if the pavers at the pool needed to be sealed, but Brent felt that they could be power washed with less cost and a better result. A decision will be made after the swim season is over.

Mike suggested repainting the Directors office.

Resident Comments: - None

Announcements: - The next Board meeting will be July 11 at 9:30 a.m.

Adjournment: The regular meeting adjourned at 12:18 p.m. and the Board went into executive session.

Executive session ended at 12:47 p.m.

Kerry moved that Bob and a subcommittee interview and hire a person to fill the ACC chairperson position. Mike seconded the motion. Motion passed.

The meeting adjourned at 12:50 p.m.