CAROLINA SHORES PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
March 14, 2012
Minutes of the Meeting

All in attendance recited Pledge of Allegiance.

Call to Order: President Pete Gulliver called the regular meeting of the Board of Directors of the Carolina Shores Property Owners Association to order at 9:32 a.m.

Board Members Present: Pete Gulliver, Kerry Jarrell, Al Franklin, Brent Horten, Linda Pennington, and Mike Riccitelli. Absent: Bob Jones.

Approval of Minutes: Pete asked for a motion to approve the minutes of the February 8, 2012 meeting. Mike moved to approve the minutes and Brent seconded the motion. There was no discussion. The motion passed unanimously.

Resident comments agenda items only: None


COMMITTEE REPORTS

Financial Report:

Kerry submitted a list of suspended members:

Suspended Members:

Charles Clark- 11 Golfview Ct.
Gere & Marge Dale- 46 Calabash Dr.
Larry & Kandy Goodman- 2 Egret Ct.
Ernest D. & Joy Hancock- 4 Clerk Ct.
Reid & Michelle Hunnicutt- 40 Calabash Dr.
Thomas & Terrie Kirby- 5 Gate 11
Deborah Langdon- 89 Carolina Shores Dr.
Kenneth & Kelly Massey- 6 Buoy Ct.
Richard Peak Jr.- 38 Sunfield Dr.
Todd Yando- 29 Gate 6
Joseph & Louise Zaorski- 29 Gate 11


 

 

 

 

 

 

Kerry made a motion to reinstate the following members because they paid their outstanding debt:

Charlotte DelVecchio of 1 Pinebark Court
Teresa Merwin of 8 Myrtlewood Drive

Pete seconded the motion. There was no discussion. The motion passed unanimously.

Kerry mentioned the outstanding dues amount to $33,270. Last year on March 15, 2011 the outstanding dues were $33,656. Although the amounts are similar, because of the increase in dues, about $18,000 more revenue has been collected in 2012.

Kerry passed out the detail transaction report and the budget update through the end of February. By the end of February, 84% of the dues have been paid. And 7% of the budget has been spent.

Pete Gulliver asked about a date for the audit. Kerry answered that the CPA firm of S. Preston Douglas will be here Friday, March 23, to do their annual review. We will have the financial statements, annual report and tax return approximately 2 weeks after that, probably by the April meeting.

Kerry asked the people that were on the Audit and Finance Committee last year to be on the committee this year. They all agreed. He made a motion that the Board appoint Frank Pritchett, Lynn Harbold, Gordon Malmfeldt, and Cathie Gulliver for the year 2012. Mike seconded the motion. The vote was 5 to 1 in favor of the motion.

Architectural Control:

The appointment of ACC Committee members was tabled until the April Board meeting.

Clubhouse:

Linda submitted the names of persons who volunteered to serve on the House Committee. They are: Marlene Stewart, Linda Rugg and Violet Collins. Brent made a motion to accept those recommendations. Kerry seconded the motion. There was no discussion. The motion passed unanimously.

Grounds:

Al spoke to Keith from Coffey Grounds about the maintenance of the flowerbeds. Al is also going to speak to someone else regarding the cost to maintain and fertilize the beds for the remainder of this year. Next year Al is going to include the flowerbeds in the maintenance contract. Pete mentioned that there are 3 distinct beds (beds on either side of the walkway going to the pool, the bed on the corner of Country Club and Beach Road near the Carolina Shores sign, and the bed at the intersection of Country Club and Carolina Shores Parkway). The Garden Club and the POA shared the cost of irrigation and planting last year.

The broken rail on the fence by the Clubhouse on Beach Road was replaced. Al mentioned that about 8 flags needed to be replaced. He is also getting another set of flagpoles.

Recreation:

Brent mentioned that the pool hours would be 10:00 a.m. to 8:00 p.m. On days of lap swimming and aerobics the pool would open earlier, but not before 8:00 a.m.

Water Aerobics is from 9:00 a.m. to 10:00 a.m. Monday, Wednesday and Friday.Lap Swimming is from 8:00 a.m. to 9:00 a.m. Monday, Wednesday and Friday. Family Swim is from 10:00 a.m. to 8:00 p.m. except on Tuesday when there is
Adult Swim from 5:00 p.m. to 8:00 p.m.
Tuesday and Thursday from 8:00 a.m. to 10:00 a.m. is for the pool maintenance

 

 

The pool opens Mother's Day, May 12, and closes Columbus Day, October 8, weather permitting.

Brent mentioned that the new pool furniture is in (1 table, 4 chairs, 3 lounge chairs and 2 umbrellas) and that a certain amount of furniture is replaced every year to make sure we always have good furniture.

Kerry made a motion to accept the 2012 pool operating hours. Al seconded the motion. There was no discussion. The motion passed unanimously.

Recreation:

The Volunteer Party is scheduled for April 15 from 2:00 p.m. to 4:00 p.m. at Patio's in Little River, SC. The Party is for anyone who volunteered in 2011. There's a signup sheet in the big room for people to sign up. Guests are invited for a cost of $12 for the meal and tip. Pete thanked Peter Kirkby for his help in setting up this event. Peter said Patio's would reserve a section for about 40 people. If it rains, there is room inside to accommodate everyone.

Mike made a motion to accept Jeanne and Joe Zalasko, Margie Pettersen, Pat McKay, Ron Pecina, Flo Pflaster, Linda Pennington, Joan Gilbert and Merrilee Burns to the Recreation Committee. Al seconded the motion. There was no discussion. The motion passed unanimously.


Communications:

Mike mentioned there was a Communications meeting the previous week. They discussed the bulletin and the phone directory. As in the previous year, the printer is able to print the directory at no cost. The printer has asked the POA members' help in acquiring advertisers because it is the advertisers that allow us to have the directory as no cost.

Mike made a motion to accept Diana Mardall, Donna Watkins, Gary Stewart, Jan Knorr, Joyce Dunn, Linda Rugg, Marlene Stewart and Teddy Altreuter to the Communications Committee. Linda seconded the motion. There was no discussion. The motion passed unanimously.

General Advisory Committee: Nothing to report.

Mike made a motion to accept Dan Mann, Diana Mardall, Terrie Ste. Marie, Maslin Kain, Jackie Orwig and Al Franklin to the Advisory Committee. Brent Seconded the motion. There was no discussion. The motion passed unanimously.

Nominating:

Linda made a motion to accept Mary Pritchard, Suzanne Kirksey, Flo Pflaster, Barbara Jones and Joyce Dunn to the Nominating Committee. Mike seconded the motion. The motion passed unanimously.

Legal Affairs:

Peter Kirkby asked for a clarification on which of the NC Statues and which sections or sub sections apply to CSPOA. Kerry will follow up with the attorney as to which sections apply to this entity.

Town of Carolina Shores:

Pete mentioned the notification from the Town about the paving for Carolina Shores Parkway, Oakbark and Pinebark Courts. He also mentioned about the Contingency Fund requested by the Town Administrator was approved by a split vote.

Pete reported that the POA was recently notified that the golf course bankruptcy was resolved.

The Town has sent the golf course a permit to do tree removal in phases. The golf course has yet to return the signed permit. Al asked if the POA has made a stand on how we feel about this. Pete said he has spoken publically on the issue.

Kerry asked if Pete spoke as an individual or as President of the POA. Pete responded that in public it was as an individual and in private as the President of the POA. As president, he mentioned there are 450 people that share a common property line with the golf course. Pete said that the town was basing its decision to remove 900 to 1000 trees on their advice and counsel of the golf course. He is concerned that no one is looking out for the 450 people who share a common boundary.

Kerry mentioned that as a POA we have not taken a position in support of or objection to the tree removal and that we should be clear that we have not taken a position. Pete and Kerry agreed that there was not enough information to take a position. Pete said that since the golf course, in most cases, is a higher elevation than the surrounding property, removing the ability to absorb up to 40,000 gallons of water a day is a real concern. Also, the perimeter trees will become stand-alone trees and susceptible to high winds.

Pete suggested they take a break at 11:05 a.m.
The meeting resumed at 11:17 a.m.

Maintenance:

Pete proposed that Pete, Bob, Kerry and Brent be appointed to the Maintenance Committee. Mike seconded the motion. There was no discussion. Motion passed unanimously.


Old Business:

Mike said the final permit for the front ramp was signed. Both front and back ramps were sealed and will have a second coat of sealer in 3 to 6 months.

Al mentioned that a lot of people are parking their cars overnight in the common area on Country Club Road and are wearing out the grass. Pete will mention this in his article for the bulletin.

New Business:

The Structural Engineering Report was passed out and Pete asked Brent to study it and report on it for the next meeting.

Al signed the Non-Disclosure Agreement.

Al said that this is the first year that we have ever had a recount, and perhaps we need to consider changing our procedures. Pete and Kerry explained how the count and review took place. Kerry also advised that Nancy Harthausen is in the process of amending some of the procedures. When her work is completed, the recommendations will be brought to the Board for a vote.

Mike would like the Board to take an oath or pledge when elected. He would like to make it special to be elected to the Board and have their picture or plaque on display in the big room. Also, it should be in the Beacon and Bulletin. Linda suggested having a picture of the newly elected Board. Pete suggested that a Board picture be taken at the next meeting for inclusion in the Bulletin.

The procedure for handling delinquent accounts was postponed until the next meeting.


Resident Comments:

There were no resident comments.


Announcements:

The Basic CPR course will be on Thursday, March 15 from 1:00 p.m. to 3:00 p.m.
The next Board meeting is April 11 at 9:30 a.m.
The Volunteer Recognition Party is April 15 from 2:00 p.m. to 4:00 p.m.

Adjournment:

The Board went into Executive Session at 11:58 a.m.